A Complete Guide to ERP Integration

An Overview

ERP, CRM, BI, and many other systems are designed as powerful business tools; which are easily found in most businesses today. But having them working separately leads to another problem of not having sufficiency to manage all of the discrete data. 

With the fast pace of technological change, every business is trying to transform digitally. In light of having a hybrid integration, the system empowers the practice of digitalization proficiently. Therefore, conducting a hybrid integration system such as ERP integration means synchronizing all of the current business systems bring businesses the opportunity to turn their data into actionable insights. This allowing them to make better decisions faster.

In 2019, the survey made by Statista did on implementing integration in global organizations shows that most enterprises have a high evaluation and are ready to count on. The specific result revealed that 69 percent of respondents reported to be using edge in conjunction with their cloud systems. Another 29 percent of respondents reported being planning to integrate their edge and cloud technologies in the near future. Thus, it is not overstated that digitalization must go hand-in-hand with integration. 

Current and planned edge/cloud integration in global organizations 2019
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Source: Statista

What is ERP Integration?

Before delving into ERP integration, you might want to know What is ERP. ERP (Enterprise Resource Planning) is enterprise resource planning software. This system allows access to shared internal data to manage the companys entire operation.

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ERP integration is the process of connecting ERP systems with other software and software. Implementing the best ERP system integration aims to streamline business information and workflow into a unified system from distinct sources. 

Why ERP Integration is a Must-Have for Businesses?

If the business uses more than one business system such as CRM, POS,… it is tough to manage all the data from discrete sources. ERP integration mitigates exporting and importing data from one system to another. It automatically transfers data across two or more systems in order to gather everything in one. Which helps remove manual errors and improve the data overview. 

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Benefit of ERP Integration is to allow businesses to expand the functionality. That is not currently existing in their ERP system. For example, the ERP system may not include advanced logistic features; an integration practice between the ERP system with logistic management software will broaden the capabilities of an ERP system and create a favorable condition for business owners to manage effectively. 

Generally, an integrated ERP system can make it easy to make business strategies, have better business decisions, reduce manual errors, save time and effort for more crucial tasks. 

Different Types of ERP Integration

Many systems and enterprise software can be integrated with an ERP system. Depending on the purpose and the need to solve a specific problem, enterprises can consider the following types of ERP Integration:

different types of ERP integration

E-commerce ERP Integration

Handling two trading channels (offline and online channels) is relatively complicated. It is not a smart way to oversee two separate systems load with a bunch of data. Instead, an integration method can help synchronize some important data from the e-commerce platform, such as orders, inventory, customer information, and shipping to the ERP system. Thanks to that automation, employees do not need to collect data manually. Moreover, the company will also easily manage these data more effectively on concentrated software.

Customer Relationship Management ERP Integration

CRM is an essential piece of software that holds customer data, their transactions, orders, contact information, etc. While ERP is software that stores information about the capacity, the enterprises resources. Why not integrate the CRM system with the ERP system to make accurate predictions about purchasing power and selling power? Integrating the two software will give businesses an overall view of the picture of available resources to modify and offer campaigns to serve customers better.

Accounting ERP Integration

The process of integrating ERP and accounting software allows the ERP system to inherit accounting data and accounting functionalities. This is a great way to uphold an ERP system with a range of accounting features such as financial reporting, balance management, subscription management, collections, tax processing, and revenue recognition, etc.

Business Intelligence ERP Integration

Business Intelligence (BI) software is an indispensable technology product of enterprises. BI solutions help companies collect internal data (customer service, marketing, sales…) as well as external data sources (customers, suppliers, social media, business). After that, the software conducts analysis, evaluation and then produces useful reports for business strategies. Integrating BI systems with ERP solutions can leverage these two systems. In order to exchange business data information in real-time and create a seamless information flow.

Marketplace ERP Integration

Theres no debate that online marketplaces are rapidly reshaping the future of retail. Marketplace ERP integration helps a business scale up and take care of operations. As well as it handles activities from order receiving, shipping, warehouse management, and more.

For example, moving order data between some marketplace such as Amazon, eBay, Walmart,…. They requires a substantial manual process for most sellers. By implementing the Integration, the flow of order, product, and inventory data in and out of Amazon and other marketplaces transfer faster with standardized workflows.

Point of Sale ERP Integration

Todays retailers mostly use POS software as a supplementary to manage business activities and to collect front-of-the-house data like sales transactions, customer information, and ongoing inventory information,… However, if an integrated solution between POS and ERP software (collecting internal or back-office information) is not implemented, risks can be mentioned, such as the inability to make up-to-date data, no the ability to statistics actual inventory, and repurchased orders,… Therefore, the integration method gains access to real-time data for better decision-making.

How to Integrate an ERP with Existing Software Operations

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The article does not go deep into the detail of every step of the technical integration process. It is complex and takes lots of time for non-savvy technology people to have radical knowledge. Still, there are some common ways to implement it that business owners should consider before deciding what to deploy.

Point to Point Integration:

Point-to-point is considered the simplest form of integration. However, This can be said to be an old method and quite out-of-date. With this type of integration, businesses with large amounts of data will not be able to switch information continuously between the two systems. The way point-to-point integration works is tightly coupled integration between two or more endpoints; which means it connects each piece of software or tool individually.

iPaas Integration:

iPaaS (Platform as a Service): iPaas is a platform that allows building and deploying integrations in the cloud and between the cloud and the enterprise. PaaS eliminates the need for middleware to enable users to deploy applications on-premises or in the cloud and build integrated flows in the cloud itself.

ESB Integration (Enterprise Service Bus):

ESB is a complex middleware tool that helps to integrate separate components and services into a system and distribute work between those components and services by communication bus.

Beehexa Proficiency in ERP Integration

It is strongly stated that business owners wont be able to perform the integration process by themselves, especially without programming knowledge. If you have to build a team of developers just to carry out the process of syncing data from multiple platforms together, it is indeed an expensive thing.

Therefore, choosing an integration solution provider with packaged services from consulting, implementing integration, and maintaining 24/7 is an appropriate and reasonable option.

Beehexa is a professional integration company that can connect your ERP system with any enterprise software and system. Now it is time to consider such a solution, and Beehexa will send you a free demo, guidance, and consultancy for your specific business problem.  

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ERP System Integration Best Practices

Acumatica Integration

Established in 2008, Acumatica is one of the first companies to provide cloud-based ERP management solutions. Acumaticas ERP solution includes an integrated suite of business management applications with Finance, Distribution, CRM, and Project Accounting modules.

As more applications are added, managing data gets challenging. Therefore, Integrate with Acumatica ERP is an optimal solution to streamline your operations. Do not worry that data integration is complex; Hexasync is designed to eliminate all these hurdles in the shortest time by adopting an agile development process inside of their built-in features.

SAP Business One Integration

SAP business one is an ERP software package. This is a powerful ERP solution designed specifically for mid-sized businesses. SAP Business One reviews will give you an insight into the function and its pros and cons. 

SAP B1 does provide the Pluggable Scenario Packages; it is a tool that is stated to be higher rated than a middleware and it is plugged into the integration framework. The users can have new integration scenarios by themselves depending on their skill.  

However, if your business does not have sufficient developer teams, it is not a good point to run the process individually. Under that circumstances, the third-party integrator can help businesses

Integrate with SAP B1 ERP leverage the operation with smooth information flow within the enterprise, including finance, sales, customer relationship management, inventory, operations… All important business information is stored in one database that helps businesses to access it immediately.

Microsoft Dynamics 365 Business Central Integration

Microsoft Dynamics 365 Business Central is Microsofts new ERP solution for small and medium businesses. With tools like configurable workflows and built-in dashboards, Business Central helps companies eliminate manual tasks and easily access up-to-the-minute performance metrics

Integrate with D365 Business Central ERP ensures data such as customers, orders, products, inventory, and much more stays connected, helps improve your financial decision-making capabilities, reduce costs while making a strategic effect, reduce global financial risk and complexity. Generally, it increases efficiency, supports new company models, and enhances financial performance.

Infor Syteline Integration

Infor CloudSuite Industrial (ERP SyteLine) is an end-to-end solution that provides comprehensive functionality suitable for any manufacturing process. Like all other ERP systems, the basic goal of Infor CloudSuite Industrial is to provide a centralized repository for all information shared from all departments to improve the quality of data flow. 

Infor CloudSuite Industrial (CSI) /Syteline ERP is already integrated with many of the common systems used across most enterprises. On top of that, Infor CloudSuite Industrial also comes with open APIs and an Intelligent Open Network; which allows easy integration. As a result, it is not too complex when the operation requires a new integration process for business expansion. That is the time you can refer to Beehexa, our HexaSync provides a full-package solution that makes customers satisfied. 

Integrate with Infor Syteline ERP helps automate the data-sharing process and reduces the possibility of human error so that your company could focus on effectiveness and revenue. A powerful custom API solution like what Beehexa is offering can connect your Syteline system to a CRM, eCommerce solution, marketing automation, email, or anything else that your business may require.

Dynamics 365 Finance & Operations Integration

Dynamics 365 is a set of interconnected Software-as-a-Service (SaaS) modules to help businesses transform digitally. 

Integration in D365 finance and operations is the process of exchanging data between third-party data providers. Once implemented, the REST APIs (is a type of data structure transformation and an architectural style for writing APIs. It uses simple HTTP methods to facilitate machine-to-machine communication.) can be exploited by integration providers to import and export data from and to D365F0. 

There are 5 different methods to do the D365 FO integration. Within the 5, Custom Service is the most flexible allows you to freely customize the data flow, as well as gain dedicated support, maintenance from the third party.
It is the right time to have a seamless integration of ERP and Dynamics 365 Finance and Operation; which enables faster business processes and smarter decision-making.

ERP Integration FAQ

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What are EDI and BPM integration in ERP?

EDI ERP Integration 

Electronic data interchange (EDI) is the computer-to-computer exchange of business documents in a standard electronic format between business partners. By switching from exchanging paper business documents to electronic business documents, businesses enjoy key benefits such as reduced costs, increased processing speed, reduced errors, and improved relationships with business partners. In the EDI electronic data interchanger, the two most commonly used types are purchase orders and invoices. EDI allows to minimize or eliminate the manual processes involved in this work.

In order for information and documents to be transferred to business partners (Suppliers, Banks, Producers,…) smoothly and accurately; applying EDI with ERP software is a highlight solution. Since ERP software contains the data source of the business. Thus, combining the data from two systems enhances the performance of EDI software.

BPM ERP Integration 

Business Process Management (BPM) software is business process management software. As a process automation tool that supports businesses mapping out their day-to-day business processes and operations. The BPM platform is an advanced system for automating business processes in an enterprise.

ERP and BPM are often confused as the same, but they are not. BPM system is specialized to track the production stages of enterprises. While ERP software collects and analyzes many fields of overview information in the enterprise. When a BPM system is integrated with an ERP system, BPM adds an extra layer of management and control to processes throughout the organization.

How much does an ERP integration cost?

Generally, the time and the cost of integration deployment depend on factors such as your enterprises size, the numbers of data that need to be synchronized, the numbers of users, the type of business system that the business is currently using. Of course, your business can build up an integration solution by adopting a specialist team of developers by applying those ways. However, the cost of hiring an in-house developer team might not be affordable. 

Therefore, you need a consultant to gain reliable advice, and third-party integration is what you can expect to have top-notch service. That is the reason why Beehexa is a standout provider, which you can contact and receive immediate consultation.