Shopify QuickBooks Integration

QuickBooks can be easily integrated with Shopify eCommerce platform using our HexaSync. We offer fully integrated e-commerce solutions with QuickBooks software, which allows merchants and companies to leverage all tools and resources of QuickBooks to get their Shopify stores done.

  • Save a lot of time: Shopify Accounting integrations will synchronize into categories according to their common characteristics, pricing, etc.
  • Improve business efficiency: Increase sales and revenue by modifying your sales strategy more successfully, preventing expired inventory or a shortage of products.
  • Enhance customer experience: Accounting integration is essential since it completes all tasks faster.
shopify quickbooks integration

the key important flows of Shopify QuickBooks Integration

There are many considerations when coming to the connection between QuickBooks Accounting and Shopify . Therefore, we give you a wide range of available options for your stores.
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Set Up Shopify QuickBooks Integration in 3 Steps

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Step 1: Verify data

Transfer data, files, or information. It is the best option for simple processes

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Step 2: Demo

Based on the common requirements for each type of integration, we will deliver a simple demonstration for the systems as requested

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Step 3: Deployment

Once the integration scope is confirmed, we will adjust our demo profile to fulfill your business requirements and then deploy it for usage

Shopify – QuickBooks Integration Tasks

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This integration flow syncs Shopify customers as QuickBooks customers.

This integration flow syncs Shopify customer refunds as KiotViet refunds.

This integration flow syncs Shopify items as QuickBooks products.

This integration flow syncs Shopify sales invoices as QuickBooks billings(orders with status paid).

This integration flow syncs Shopify sales order cancellations as QuickBooks order cancellations.

This integration flow syncs Shopify sales orders as QuickBooks orders.

This integration flow syncs Shopify shipments as QuickBooks shipments.

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Benefits of Shopify QuickBooks Integration

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realtime data sync

Instantly synchronize product and inventory data and images between Shopify and QuickBooks Accounting. The seamless connection enables you to have your whole store under control across all channels

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Multi-channel selling

Increase the chances of QuickBooks Accounting integrations for your exposure to more potential customers and bring more sales from both your brick-and-mortar and online stores by QuickBooks Accounting.

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Centralize reporting

Flexible, user-friendly reporting options help you optimize sales opportunities. You can track the benefits of your investment in advertising, mailings to customers, promotions, discounts, etc

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Frequently Asked Questions

Shopify is a commerce platform that allows anyone to set up an online store and sell their products. Merchants can also sell their products in person with Shopify Accounting.
Shopify is now the leading commerce platform designed for businesses of all sizes. Whether you sell online, on social media, in store, or out of the trunk of your car, Shopify has you covered. The first Shopify store was our own, and it’s been our mission to make commerce better for everyone ever since.

QuickBooks is an accounting software package developed and marketed by Intuit. QuickBooks products are geared mainly toward small and medium-sized businesses and offer on-premises accounting applications as well as cloud-based versions that accept business payments, manage and pay bills, and payroll functions. You can use it for invoicing customers, paying bills, generating reports, and preparing taxes. The QuickBooks product line includes several solutions that work great for anyone, from a freelancer to midsized business.

  • Synchronize your sales, products, and customers data
    Although QuickBooks and Shopify are two different platforms, they are complementary. And an integrated application is the bridge to help users optimize the capabilities of both platforms.
    For that reason, you need to replace automation. After integrating Shopify and QuickBooks, your invoices and payments will be updated in real-time, based on your orders online. The data will be summarized and organized in a complete way, from which you can manage the amount of information more easily and reasonably.
  • Keep your accountants accurate and up to date
    For any business, the wise management of accounting always brings certain advantages. Time and cost savings make the integration between Shopify and QuickBooks more essential than ever. Besides, good management can help businesses avoid authority problems, help with compliance, and ensure trust with their customers.
    Besides, providing you with an accurate and up-to-date information source in real-time by comparing with QuickBooks makes your Shopify online store grow most optimally.
  • Get an honest look at your business
    Up-to-date and accurate information is the foundation for good business decisions. How do you make a sales or production plan if you can’t tell how many units of a product you have in stock? How to make a tax plan if your sales are not correctly and promptly shown in your books?
    The integrated data source captures a broader perspective, which can draw your business’s entire reality, giving you an authentic view of your business.
    Even in the age of AI and today’s powerful machine learning algorithms, adequate and adequate data sources can become invaluable when considering business intelligence tools.

Useful QuickBooks Online features for Shopify sellers

  • Cloud-based – by operating in the cloud, QBO is much more flexible than traditional desktop accounting software and can be adapted to suit your lifestyle. Access your accounts across a wide range of devices and stay organized from anywhere in the world.
  • Powerful reporting features – easily generate reports to get an accurate gauge on where things are at in your business.
  • Accountant access – your accountant can look after your financial records at any time, from anywhere in the world. This makes it possible to collaborate in real-time.
  • Automatic backups – one of the benefits of being online is that you don’t need to keep manual copies of your accounts and constantly update them.
    Sharp pricing – QuickBooks offers all the features that you’ll need, at a price that won’t break the bank.
  • Detailed transaction information into QuickBooks online
    If there are too many customers, adding information is not necessary. That increases the data, as well as makes the Database more descriptive and messy. And in the end, slow down the whole process. But if you have few customers, you should do it right from the start, but to keep the number of customers stable, we recommend finding yourself an app to summarize transactions in QuickBooks.
  • Fees and deductions not broken out
    In the illustration above, you could see in QuickBooks that will record the transactions in Shopify. If you don’t have an app that solves sales, refund, sale taxes, and other deductions, so that is not the integrated application you’re looking for. This means that you will not have a visual view of the entire process of managing your business.
  • No reconciliation of amounts received
    In Shopify, you have a certain amount of sales, but in Quickbooks, there is a source of receipt from the payment processor. Without collation, this leads to more tasks to do, not optimizing the amount of time spent on work.
  • Bad account mapping
    Some E-commerce customers often complain about some apps being unable to manage the number of transactions to the right locations of Shopify accounts. This makes managing in Quickbooks a mess of connecting to Shopify
  • Inventory Sync
    Many customers expect the amount of information that they integrate from Shopify through Quickbooks to be truly complete. But we don’t think Quickbook is not really an application that can effectively manage inventory. And what we want to suggest here is that if you get the point where you want to manage inventory and especially multi-channel, then it’s best to separate a cloud inventory application. This allows you to update total inventory information to Quickbooks without having to run all the excess information.

Beehexa utilizes the latest technologies and optimizations in the industry to deliver to you HexaSync – a real-time data sync and monitoring middleware. HexaSync provides data-integrity protection measures, as well as a cell-based mapping in order to ensure a reliable synchronization between your Shopify storefront and accounting applications. Beehexa’s Shopify Accounting Integration is capable of handling your every kind of data, with support for various key data: Product Category, Warranty, Shipment, Customer, Warehouse, Invoice, Order, and Products.

Features:

  • Middleware: a light application-independent software that handles all the complexity of integrations
  • EAV Design Pattern: is incorporated to allow for more flexibility in data modeling
  • Message Queue-Based Architecture: simplifies the coding of decoupled applications and provides better performance, reliability, and scalability
  • Customizable Handlers: allow for better visibility into the statuses of your customers’ orders
  • Cell-Based Mapping: high precision mapping of single-cell data for a reliable synchronization
  • Async Integration: keeps your business updated with real-time synchronization
  • Compatible with legacy Accounting applications: Connect your Shopify storefront with any legacy Accounting applications with easeAccounting

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