Revised as of: December 6, 2019

This Privacy Policy of BEEHEXA Systems, Inc. (“BEEHEXA”) describes the privacy and data security principles followed by BEEHEXA regarding the personal information of individuals who visit our network of websites, as well as the personal information of our customers (“covered individuals“). Personal information includes any data by which an individual can be identified or located (for instance, a person’s name, address, phone number of email address). This Privacy Policy will help you understand how we collect and use the personal information you share with us, and it describes your choices regarding use, access, correction and deletion of any personal information you share with us. By using or accessing the BEEHEXA websites, you are accepting the practices described in this Privacy Policy.

This Privacy Policy also describes how BEEHEXA handles customer information and services data (defined below) to which BEEHEXA may have access as we perform services on behalf of our customers. This Privacy Policy applies to the collection, storage, security, processing, transfer, use of, and access to personal information, customer data, and services data concerning covered individuals, except where a written contract with a covered individual defines different requirements.

This policy does not apply to third-party websites, products, or services even if they link to our services, and you should consider the privacy practices of those third parties carefully.  By using our websites and our services, you authorize the collection, use, storage, sharing, and disclosure of your personal information as described in this Privacy Policy and any applicable updates. If you do not agree with the data practices described in this Privacy Policy, you should not use our websites or services

How We Collect and Use Information

We collect and use your personal information to provide our products and services, as well as products and services of our suppliers and licensors, to you and to operate and improve our sites and services. We will only use your personal information in ways outlined in this Privacy Policy. In addition to this Privacy Policy, several of our websites that relate to a specific application or service have their own privacy policy, which are posted at the bottom of the website’s launch page. 

Depending on how you use our websites and our services, we may collect the following types of information and use it in this manner:

Accessing our website – Log Files – Like most websites, our site automatically collects and uses the data contained in log files. Information in log files may include your computer’s IP (internet protocol) address, your ISP (internet service provider), the web browser you used to visit our site, the time you visited our site, which web pages you visited, and other anonymous site usage data. Every computer with internet capability is given a number that serves as that computer’s IP address. When you request a page from any site within the BEEHEXA network of websites, our web servers automatically recognize your IP address. The domain name and IP address reveal nothing personal about you other than the IP address from which you have accessed our websites. We use this information to examine traffic in aggregate, investigate misuse of BEEHEXA’s websites, detect fraud, and cooperate with law enforcement.

Information you provide – We offer access to some information and services without a charge, but for you to learn more about our products, services, and support we ask that you complete a registration form or book a meeting. In this instance, we ask you to provide the following personal information:

  • First and last name;
  • Company and title;
  • Email address; and
  • Phone number.

, or advise BEEHEXA of any changes to your personal information, by using our online “chat” function, email us directly with questions. If you are a client using our support services, you may access the “client portal” on our website by submitting your user name and password.

How we and others may communicate with you using the information you provide – We communicate with you through email and notices posted on a BEEHEXA website. Examples of email notices include: (1) welcome and engagement messages following your registration on a BEEHEXA website, meant to inform you how to best use our services, and keep you apprised of new features; (2) service messages addressing service availability, security, and other issues about the functioning of BEEHEXA’s products and services; and (3) promotional emails, which may contain promotional information about BEEHEXA or about our business partners.

Links to Other Sites – This Privacy Policy applies to our websites and offered products and services only. Although we may provide links to internet sites or resources administered by third parties, we do not exercise control over any third-party sites or the third-party products or services offered on such sites. These other sites may place their own cookies or other files on your computer, collect data or solicit personal information from you. We cannot protect the privacy of the information you share with any such third party and we suggest that you review their applicable privacy policies. We may present links in a format that enables us to keep track of whether third-party links on our website have been followed. We use this information to determine which sites are being accessed and how often and to improve our services.

Other Requested Information

We may request your name, e-mail address or mailing address for the purpose of conducting a contest, promotion or survey, or providing additional services (for example, subscriptions to e-mail newsletters, promotional announcements, or information about seminars). When making such a request, we will indicate the purpose of the inquiry. If we use this information in a manner different than the purpose for which it was collected, we will request your consent before such other use.

Potential Disclosure of Your Information

We will disclose personal information and an IP address when we have your consent or have the good-faith belief that such action is reasonably necessary to:

  1. satisfy any applicable law, regulation, legal process or enforceable governmental request;
  2. protect and defend the security of Beehexa’s websites and related properties, or visitors to Beehexa’s websites and related properties;
  3. enforce our Terms of Use, including investigation of potential violations thereof;
  4. identify persons who may be committing a fraud or otherwise violating the law; and
  5. cooperate with investigations of purported unlawful activities.

Some of our services may be co-branded and offered in conjunction with another company. If you register for or use such services, both Beehexa and the other company may share information collected in conjunction with the co-branded services. Such co-branded service offerings may have their own privacy policies, which we ask that you review before using the applicable services

Security of Your Information

We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. Other than as set forth in the last sentence in this paragraph, we restrict access to personal information to our employees, contractors, agents and authorized third parties who need to know the information to operate, develop or improve our services. These individuals are bound by confidentiality obligations. When these individuals “need to know” expires, their access to your personal information is thereafter prohibited. As noted above, we may provide your contact information to our partners for marketing purposes.

Customer Information and Services Data

Customer Information is information that we may collect from your use of the BEEHEXA websites and your interactions with us off-line. We handle and use customer information, and all related personal information included therein, in accordance with the terms of this Privacy Policy.

Services Data is data that resides on our systems, or on our customers’ or third-party systems to which BEEHEXA is provided access to perform services (including test, development and production environments that may be accessed by BEEHEXA to perform consulting and support services). BEEHEXA treats services data in accordance with the terms of this Privacy Policy, except where the terms of a service contract with a customer define different requirements.

To Provide Services – Services data may be accessed and used to fulfill the requirements specified in your services contract or purchase order for support, consulting, or other services.

To Maintain and Upgrade a System – Technical staff may require periodic access to services data to monitor system performance, test systems and develop and implement upgrades to systems, if applicable. Any temporary copies of services data created as a necessary part of this process are only maintained for time periods relevant to those purposes.

To Address Performance and Fix Issues – On occasion, BEEHEXA may have need to deploy new versions, patches, updates, and other fixes to our products (or third-party products we support) and services. In accordance with the terms of your service order and/or with notice to you, we may access and/or use a copy of your test, development or production environment, including services data, to test such new versions, patches, updates and fixes and validate that they work in your environment(s).

Other Uses – BEEHEXA may transfer and access services data globally if contemplated in the applicable customer service contract or order. If BEEHEXA hires subcontractors to assist in providing services, their access to services data will be consistent with the terms of this Privacy Policy, except where the terms of your service contract define different requirements.

BEEHEXA does not use services data except as stated above or in your service contract or order. BEEHEXA may process services data but BEEHEXA does not control your information collection or use practices for services data. If you provide any services data to BEEHEXA, you are responsible for providing any notices and/or obtaining any consents necessary for BEEHEXA to access and use services data as specified in this Privacy Policy and your service contract or order.

Changes to this Policy

Our Privacy Policy is effective as of the date identified at the top of this page. We may change our Privacy Policy from time to time. If we do make changes, we will post any policy changes on this page so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it. If we make what we believe are any material changes that impact our use of your personal information, we’ll let you know by (ii) posting our updated policy on this page and referencing the material changes, or (ii) sending you an email or similar message about the changes. We encourage you to check back regularly and review any potential updates. Your continued use of our websites will be subject to the terms of the then-current Privacy Policy